Are you looking for the right project management tool for your team? Here’s a checklist.
Did you ever find yourself using a project management tool that impeded your most important work? Do you ever feel like you are stuck choosing between 10-20 apps, not knowing if they will work for the types of projects you have?
The process of choosing the right project management tool has been difficult. This is because teams try to fit their systems into the app. It should be the other direction.
You must choose based upon your needs and the systems that are most effective for 1) the people with whom you work and 2) the work that you do.
You will be able narrow down your options and choose the right tool for the job you want to do.
Are you having trouble deciding where to start? These are some questions to consider as you explore your options.
Item #1: Desktop, web or both?
Desktopapps are believed to have all the bells, whistles, and features that money can buy.
Keep in mind that the more features you have, the harder it is to master them all. This may not be the best option if you are looking for something easy to use.
Each member of the team must have a license in order to run the program once it has been installed. Native programs are more expensive than web-based programs, and they are less manageable as the team grows.
Pricing plans for web-based apps are typically based on how many users you have. It is easy to shut down inactive users. Users can log in quickly and have roles and permissions that suit their needs (or project management abilities).
You can do it on-the-go
You could be working at a client site all day or you might just be leaving the office and receive an update while you wait for the bus. As a project manager, it is important to be able to access and edit your project plans from anywhere. You can also make it easier for your team to log in and update their progress from wherever they are on their mobile devices. This will help you get closer to 100% team acceptance.
Each project is subject to revisions, and almost all agencies or organizations have file naming conventions. These conventions are often not followed. Are there too many attachments in your inbox? Are you spending a lot of time pointing out the latest version to your team members? You can forget about those headaches by looking for a project management tool that lets you store documentation. Before TeamGantt, I kept meticulous project folders to record my documentation. It would take me a while to find the right file, despite this. Now, I upload all versions that are delivered to my TeamGantt project and add any revisions as needed. I don’t go file searching anymore.
Intuitive User Interface
It was a long time before I was able to use other project management tools. Some of the programs made my eyes glaze over while I pressed every button to edit task dates. I had previously mistakenly interpreted their minimalistic design for a simple user interface, only to find that they were far more complicated than their user guide. Consider the learning curve when you review the features of each tool that you are considering adopting. It might be time for you to try something else if it isn’t as easy as drag and drop, or if you find yourself constantly asking for help from their helpdesk.
Can you create and save templates easily? Is it possible to create and save templates in minutes when you open a new project instance? If it takes you more than an hour to adjust a template for a new job, it is not really a template.
Your new project management tool should make it easy for you to share your project plans with others. Pay particular attention to the quality of export options. Are you able to quickly export